Document summary
This document is for CTM production coordinators and their teams. It should be used as a guide to a production. Nothing is set in stone, and part of our ethos is ‘do what’s right’. So, if it’s not covered, or is something different – if it’s right – do it. If you want an opinion or outside input – feel free to message us at CTM HQ.
Note from Chase the Music founder:
Welcome!
You’re working on producing a piece of music, for a special child, or maybe a group of great kids. This is the beginning of something truly meaningful.
We want you to have a great experience as you work with Chase the Music. We hope this document gives you some ideas on how to make the best of your efforts.
Have fun.
Get to know the child / children. They’re great people, and really fun to spend time with. Talk with them. Hear their stories. Cry with their parents, but laugh with the kids.
Sometimes it’s difficult. People cry. That’s ok. It’s a good cry.
Let them know how much you care.
Play with all your heart.
Hugs are great.
If you are looking for more information, help, or just have questions – see the website
Unless otherwise agreed to, music will be licensed to Chase the Music. You, or your group leader will have the licensing agreements.
Share the music, share the story.
Music with feeling, music for healing.
And after this event, continue to forever “Chase the Music”!
Quick-Start:
So, quickly – let’s produce a Chase the Music event.
These are the main components, and they can be selected in any order:
Child
Composer
Performer / performing group
Once you have the first component identified
Details!
Flowers
Engage others – esp if in similar condition (so song for individual / perf dedicated for all)
Your responsibility is to deliver to the child a quality Chase the Music experience. This guide is merely a set of suggestions on how to best do that.
At all times, interest in the child is paramount. Comfort, safety, privacy, enjoyment, pride, sharing are all things to be considered.
Your are responsible for bringing together a number of pieces to deliver your Chase the Music gift.
· The child
· Family
· Extended family
· Close friends
· Extended friends
· Associated people (teachers, nurses, doctors, coaches, aids etc) – both past and present
· Composer / Songwriter
· Musicians
· Potentially management and friends of musicians / composer
· Venue
· Marketing
· Promotion
· Pre-production assistance
· Post-production assistance
· Reporting
· Thank Yous
· Financials
This document is intended to help you work through the details, for a beautiful gift. If at any time you have questions, reach out to the Coordinators support group. (???Ambassadoraid@chase.ngo)
Production Summary:
A Chase the Music production is an event to provide an original piece of music to a child battling a critical condition. The song is written just for the child and is meant to be a truly meaningful gift.
There are 6 main components to any Chase the Music production:
· The child (or in some cases children)
· The songwriter / composer
· The performer(s)
· The song
· The venue
· The performance
The Child:
The child is someone battling a critical condition. A critical condition can be anything from a severe disease, cancer, birth defect, major injury, or major crisis. There are no ‘official guidelines’ on the age of a child – from birth to age 21 is a rough guide.
The songwriter / composer
This can be anyone with heart and talent. See the songwriters / composers guide. (*** also in process – though it’s pretty simple).
The performer(s)
Again, there are no rules. This can be a soloist (as is often the case for singer/songwriters)
The Song
The Chase the Music song is written specifically for and about the child(ren) of the event. It is important for the songwriter to get to know the child – to be able to write a song with real meaning and heart for the child.
The Venue
The performance
There are two main types of performances.
· A Chase the Music event, where all of the songs are selected for the child, and the one original piece is performed. It is really all focused on the child (sometimes a group of children in a similar situation).
· An existing event by the performing group. In this case the performing group is making the Chase the Music song a part of an already scheduled and managed production.
Details matter!
FAQ
What if…
The child can’t make it?
In general the show must
Where to call for help
Call or email Clark Hodge – 303.859.3321, or clark@chasethemusic.org with any questions. In time, will also have on-line forums and chat capabilities.
The Chase the Music Brand
Contacts Table
Name/Role | Phone | Addr | Notes | |
/Child
|
|
|
|
|
/Event Owner & Coordinator
|
|
|
|
|
Clark Hodge /Chase the Music – sponsor
| clark@chasethemusic.org | 303.859.3321 C 303.823.6170 H | 2071 Rowell Dr. Lyons, CO 80540 |
|
/Parent – Dad
|
|
|
|
|
/Parent – Mom
|
|
|
|
|
/Composer
|
|
|
|
|
/Performing Group – Lead
|
|
|
|
|
Theresa Tan /Referrer / nominator
|
|
|
|
|
/Venue Contact
|
|
|
|
|
/Conductor
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Working with the family
In general – we just say to be respectful and sensitive. We don’t want to be an added stressor to the family, we just want to give them a wonderful gift. ity to issues
Sensitivity to release of private information – see legal release form.
In general, we ask for the ability to release and use the following information about the child / family:
First name of the child
City/State
Affliction, and status
Rough information of treatment plan
Activities summary of child (in school, likes to play soccer, likes to read…)
Story of the child (how long have they had affliction, what changes has it made to their lives…)
Photos of the child
There is a legal release (separate document) for the childs parents / guardian to sign.
Working with the composers / musicians
Planning the Event
Areas of interest:
The Venue / Facility
Hear are the things to consider:
· Seating capacity
· Sound system description
· Light system description
· Costs
· Contracts
· Promotion
The Event
Date / time
Venue
Other music (House music before and after event)
Other musicians
Description
Programs
Promotion
Promotion varies depending on the event. It can be absolutely nothing, as in the case where it’s a private event, with limited attendees. It may be supplemental – when it’s a performer produced event. Or it may be a significant effort, in a Chase the Music produced event in a venue with significant amounts of seating.
Ticketing
Generally for a Chase the Music produced event. For a performer produced event – they are in charge and responsible for ticketing. Chase the Music only asks that an adequate number of tickets for the family, and a group of friends, be provided without charge – so that the event is not a burden
Event Owner
Other information
What if something bad happens?
911
Think
Examples, with creative solutions
Composer falls through
Child gets sick
xxx
Thank yous
Musicians
Composers
be creative – ie. pictures – framed with the kid
Email right away
Handwritten soon thereafter
Children
Selection
What’s a child? Ages 0-21?
Could a
Meetings b4
Events
1) An event dedicated to just the child. Here all of the music is selected, arranged and performed for the child. One original song is to be written specifically for the child. Example of this was the performances w/ BCP – Chito / Kati.
2) An event where the child’s song is part of a larger event. Other songs are performed, but not related to the Chase the Music composition, nor the child. Examples of this are Thomas, Lauren.
Performers
Selection
Composers
Selection
Venue
Promotion
Thank yous
Recording
Audio
Video
Funding
Expenses
Licensing
Forms
Child release
Composers license??
Performers license??
Coordinator/AMBASSADOR??? = is that a better name? (global search replace)
Project
Introduce composer to child(ren) if appropriate/possible.
Child / family / nominators interviews.
Take notes
Take video if possible, or a sound recording
Anything you can do, to get to know the child, situation, family, that can be passed onto the composer and musicians. The musical talent wants to KNOW this child! They want to really feel the energy that is the child. The more you do here, the better the composition and performance will be.
Pictures are great.
Stories of adventures, favorite stuffed animals, favorite colors etc
Sample interview questions.
* How old is the child?
Birthday
Address
Mom’s name
Dad’s name
Brothers and sisters
Key close relatives
School
History of the affliction – what’s the story. (This is good to have a parent write and email. They can add detail that becomes interesting.
Favorite book
Favorite movie
Favorite story
Favorite memory
Favorite sport
Favorite team
Composer
Artists
Promotions
Venue
Seating
Handicap accessibility
Legal
Invitations
Performance
A song as part of a larger performance
A dedication as part of a larger performance
A performance dedicated to the child with a song written for the child
Snacks
Major event roles (Note this was from another non-;Chase the Music – just as an example of a huge event)
Position | Last | First | Need |
Ambassador PM Shift Out at 4:30 |
|
|
|
Security |
|
|
|
Security |
|
|
|
Photography LEAD |
|
|
|
VIP Registration AM Shift |
|
|
|
Registration AM Shift |
|
|
|
Exhibits |
|
|
|
Tech Camera #4 |
|
|
|
Registration AM Shift |
|
|
|
PPP Driver |
|
|
|
PA Runner |
|
|
|
Tech PA Runner #1 |
|
|
|
Tech PA Runner #2 |
|
|
|
Green Room PM Shift |
|
|
|
Photography |
|
|
|
Usher AM |
|
|
|
Media Runner #1 |
|
|
|
Usher AM |
|
|
|
Tech/Stage Hand #1 |
|
|
|
Registration AM Shift |
|
|
|
7:00:00 AM – CM VM Rummer |
|
|
|
Registration AM Shift |
|
|
|
Registration AM Shift |
|
|
|
Photographer – Red Carpet pictures |
|
|
|
Livestream Director |
|
|
|
Volunteer Registration |
|
| |
Tech Crew |
|
| |
Stage Manager |
|
| |
Assist With Car Demos @ 11:30 – Get with Annie |
|
| |
Assist With Car Demos @ 11:30 |
|
| |
Can help virtually prior to the event |
|
| |
Ticket Checker |
|
| |
Ambassador |
|
| |
Exhibits |
|
| Phone |
Social Media |
|
| |
Tech Crew with Ben – Screen Set-up |
|
| |
Photography |
|
| Phone/Email |
Green Room Am – Set-Up Also |
|
| |
Photography |
|
| |
Social Media |
|
| |
Exhibit Monitor |
|
| |
VIP Registration PM Shift |
|
| |
Usher |
|
|
COMMITTEE | |||
Speakers/Program Committee – TEDTalk Videos |
|
| Phone/Email |
Travel/Accomodations |
|
| |
Technical Director |
|
| |
Curator/Event Production |
|
| |
Volunteer Coordinator/Post-Event Surveys |
|
| |
Exhibitors |
|
| |
Caterer |
|
| Phone |
Marketing Chair |
|
| Phone/Email |
Program Marketing |
|
| |
Speaker Coach and Mentor/Continuity |
|
| |
Social Media |
|
| |
Partnership Team |
|
| Phone/Email |
Creative Director Marketing Team | Metcalf | John | |
Curator |
|
|
|
Floater |
|
|
|
Creative Team |
|
|
|
Tech Producer |
|
|
|
Partnership Team |
|
|
|
Guerilla Marketing |
|
|
|
Website Designer/Master |
|
|
|
Speaker Coach and Mentor |
|
|
|
Backstage Coordinator(s) |
|
|
|
Ambassador/Usher Coordinator |
|
|
|
Media and Public Relations |
Minor event roles
Legal – contracts etc.
Child Family release
Musicians release
Venue checklist
The Chase the Music Brand
Scripts:
Starting with the singer/songwriter…
1st interview with a singer/songwriter.
Provide history/mission of the org
Make sure they are aware of the website
How do you describe your music?
Do you want to play on your own, or with a group?
Are you comfortable playing at a hospital?
Are you aware of any children – which you’d like to write / perform for?
Family / Friends / Co-workers /
(For Steve – any of your students / followers?)
Note to the artist – that a link of some type is good. Someone that is close, or is close to someone close helps build the emotional ties.
Is there a performance space that you’d like to play at?
Is there an event that you’d like to attach to?
Scheduling – how far out would you like to schedule this?
Any preferences for child age / affliction /
Folky guitar
What is best contact info for you? Any preferences?
Ph
Txt
Physical addr
Where to find children:
Local hospitals
Note – you can’t ask for kids, but you can ask if they’ll introduce you, provide your info, to the families.
Where to find musicians:
Bars
Craigs List
Local schools (JHS, HS, Colleges)
Dance Schools
Local community orchestra
Local music stores
Local ‘rags’ (newspapers)
Where to find a venue:
Local schools
Bars
Auditoriums
Outdoor parks
Homes
Hospitals
Clinics
Other activities (i.e. camps)
Funding:
Making magic!
Guidelines
Family members
Mom & Dad
Siblings
Siblings are important to include
Extended family
Related groups
Note – when a significant number of the child’s friends & families come from a common place (i.e. their school, hospital floor, etc), it may be beneficial to the performance to ensure that that organization is included somehow. For example, you may dedicate the performance to the group, and of course the original composition is dedicated to the individual child.
Group compositions
There are cases, where it is appropriate to dedicate the performance to a group of children. This may be the case if
Spirit
Compositions should generally be ‘happy’, uplifiting etc.
Even in cases of very sad (death, attempted suicide), life of a child is a happy … Can’t think of an instance where you’d want a morbid sad piece (unless it tranforms…)
Contracts
Child
Children (groups)
Composer
Performer
Venue checklist
Guidelines
Family members
Mom & Dad
Siblings
Siblings are important to include
Extended family
Related groups
Note – when a significant number of the child’s friends & families come from a common place (i.e. their school, hospital floor, etc), it may be beneficial to the performance to ensure that that organization is included somehow. For example, you may dedicate the performance to the group, and of course the original composition is dedicated to the individual child.
Group compositions
There are cases, where it is appropriate to dedicate the performance to a group of children. This may be the case if
Spirit
Compositions should generally be ‘happy’, uplifiting etc.
Even in cases of very sad (death, attempted suicide), life of a child is a happy … Can’t think of an instance where you’d want a morbid sad piece (unless it tranforms…)
Document summary
This document is for CTM production coordinators and their teams. It should be used as a guide to a production. Nothing is set in stone, and part of our ethos is ‘do what’s right’. So, if it’s not covered, or is something different – if it’s right – do it. If you want an opinion or outside input – feel free to message us at CTM HQ.
Note from Chase the Music founder:
Welcome!
You’re working on producing a piece of music, for a special child, or maybe a group of great kids. This is the beginning of something truly meaningful.
We want you to have a great experience as you work with Chase the Music. We hope this document gives you some ideas on how to make the best of your efforts.
Have fun.
Get to know the child / children. They’re great people, and really fun to spend time with. Talk with them. Hear their stories. Cry with their parents, but laugh with the kids.
Sometimes it’s difficult. People cry. That’s ok. It’s a good cry.
Let them know how much you care.
Play with all your heart.
Hugs are great.
If you are looking for more information, help, or just have questions – see the website
Unless otherwise agreed to, music will be licensed to Chase the Music. You, or your group leader will have the licensing agreements.
Share the music, share the story.
Music with feeling, music for healing.
And after this event, continue to forever “Chase the Music”!
<Signature>
Quick-Start:
So, quickly – let’s produce a Chase the Music event.
These are the main components, and they can be selected in any order:
Child
Composer
Performer / performing group
Once you have the first component identified
Details!
Flowers
Engage others – esp if in similar condition (so song for individual / perf dedicated for all)
Your responsibility is to deliver to the child a quality Chase the Music experience. This guide is merely a set of suggestions on how to best do that.
At all times, interest in the child is paramount. Comfort, safety, privacy, enjoyment, pride, sharing are all things to be considered.
Your are responsible for bringing together a number of pieces to deliver your Chase the Music gift.
· The child
· Family
· Extended family
· Close friends
· Extended friends
· Associated people (teachers, nurses, doctors, coaches, aids etc) – both past and present
· Composer / Songwriter
· Musicians
· Potentially management and friends of musicians / composer
· Venue
· Marketing
· Promotion
· Pre-production assistance
· Post-production assistance
· Reporting
· Thank Yous
· Financials
This document is intended to help you work through the details, for a beautiful gift. If at any time you have questions, reach out to the Coordinators support group. (???Ambassadoraid@chase.ngo)
Production Summary:
A Chase the Music production is an event to provide an original piece of music to a child battling a critical condition. The song is written just for the child and is meant to be a truly meaningful gift.
There are 6 main components to any Chase the Music production:
· The child (or in some cases children)
· The songwriter / composer
· The performer(s)
· The song
· The venue
· The performance
The Child:
The child is someone battling a critical condition. A critical condition can be anything from a severe disease, cancer, birth defect, major injury, or major crisis. There are no ‘official guidelines’ on the age of a child – from birth to age 21 is a rough guide.
The songwriter / composer
This can be anyone with heart and talent. See the songwriters / composers guide. (*** also in process – though it’s pretty simple).
The performer(s)
Again, there are no rules. This can be a soloist (as is often the case for singer/songwriters)
The Song
The Chase the Music song is written specifically for and about the child(ren) of the event. It is important for the songwriter to get to know the child – to be able to write a song with real meaning and heart for the child.
The Venue
The performance
There are two main types of performances.
· A Chase the Music event, where all of the songs are selected for the child, and the one original piece is performed. It is really all focused on the child (sometimes a group of children in a similar situation).
· An existing event by the performing group. In this case the performing group is making the Chase the Music song a part of an already scheduled and managed production.
Details matter!
FAQ
What if…
The child can’t make it?
In general the show must
Where to call for help
Call or email Clark Hodge – 303.859.3321, or clark@chasethemusic.org with any questions. In time, will also have on-line forums and chat capabilities.
The Chase the Music Brand
<Notes here on usage of logos etc.>
Contacts Table
Name/Role | Phone | Addr | Notes | |
/Child
|
|
|
|
|
/Event Owner & Coordinator
|
|
|
|
|
Clark Hodge /Chase the Music – sponsor
| clark@chasethemusic.org | 303.859.3321 C 303.823.6170 H | 2071 Rowell Dr. Lyons, CO 80540 |
|
/Parent – Dad
|
|
|
|
|
/Parent – Mom
|
|
|
|
|
/Composer
|
|
|
|
|
/Performing Group – Lead
|
|
|
|
|
Theresa Tan /Referrer / nominator
|
|
|
|
|
/Venue Contact
|
|
|
|
|
/Conductor
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Working with the family
In general – we just say to be respectful and sensitive. We don’t want to be an added stressor to the family, we just want to give them a wonderful gift. ity to issues
Sensitivity to release of private information – see legal release form.
In general, we ask for the ability to release and use the following information about the child / family:
First name of the child
City/State
Affliction, and status
Rough information of treatment plan
Activities summary of child (in school, likes to play soccer, likes to read…)
Story of the child (how long have they had affliction, what changes has it made to their lives…)
Photos of the child
There is a legal release (separate document) for the childs parents / guardian to sign.
Working with the composers / musicians
Planning the Event
Areas of interest:
The Venue / Facility
Hear are the things to consider:
· Seating capacity
· Sound system description
· Light system description
· Costs
· Contracts
· Promotion
The Event
Date / time
Venue
Other music (House music before and after event)
Other musicians
Description
Programs
Promotion
Promotion varies depending on the event. It can be absolutely nothing, as in the case where it’s a private event, with limited attendees. It may be supplemental – when it’s a performer produced event. Or it may be a significant effort, in a Chase the Music produced event in a venue with significant amounts of seating.
Ticketing
Generally for a Chase the Music produced event. For a performer produced event – they are in charge and responsible for ticketing. Chase the Music only asks that an adequate number of tickets for the family, and a group of friends, be provided without charge – so that the event is not a burden
Event Owner
Other information
What if something bad happens?
911
Think
Examples, with creative solutions
Composer falls through
Child gets sick
xxx
Thank yous
Musicians
Composers
be creative – ie. pictures – framed with the kid
Email right away
Handwritten soon thereafter
Children
Selection
What’s a child? Ages 0-21?
Could a
Meetings b4
Events
1) An event dedicated to just the child. Here all of the music is selected, arranged and performed for the child. One original song is to be written specifically for the child. Example of this was the performances w/ BCP – Chito / Kati.
2) An event where the child’s song is part of a larger event. Other songs are performed, but not related to the Chase the Music composition, nor the child. Examples of this are Thomas, Lauren.
Performers
Selection
Composers
Selection
Venue
Promotion
Thank yous
Recording
Audio
Video
Funding
Expenses
Licensing
Forms
Child release
Composers license??
Performers license??
Coordinator/AMBASSADOR??? = is that a better name? (global search replace)
Project
Introduce composer to child(ren) if appropriate/possible.
Child / family / nominators interviews.
Take notes
Take video if possible, or a sound recording
Anything you can do, to get to know the child, situation, family, that can be passed onto the composer and musicians. The musical talent wants to KNOW this child! They want to really feel the energy that is the child. The more you do here, the better the composition and performance will be.
Pictures are great.
Stories of adventures, favorite stuffed animals, favorite colors etc
Sample interview questions.
* How old is the child?
Birthday
Address
Mom’s name
Dad’s name
Brothers and sisters
Key close relatives
School
History of the affliction – what’s the story. (This is good to have a parent write and email. They can add detail that becomes interesting.
Favorite book
Favorite movie
Favorite story
Favorite memory
Favorite sport
Favorite team
Composer
Artists
Promotions
Venue
Seating
Handicap accessibility
Legal
Invitations
Performance
A song as part of a larger performance
A dedication as part of a larger performance
A performance dedicated to the child with a song written for the child
Snacks
Major event roles (Note this was from another non-;Chase the Music – just as an example of a huge event)
Position | Last | First | Need |
Ambassador PM Shift Out at 4:30 |
|
|
|
Security |
|
|
|
Security |
|
|
|
Photography LEAD |
|
|
|
VIP Registration AM Shift |
|
|
|
Registration AM Shift |
|
|
|
Exhibits |
|
|
|
Tech Camera #4 |
|
|
|
Registration AM Shift |
|
|
|
PPP Driver |
|
|
|
PA Runner |
|
|
|
Tech PA Runner #1 |
|
|
|
Tech PA Runner #2 |
|
|
|
Green Room PM Shift |
|
|
|
Photography |
|
|
|
Usher AM |
|
|
|
Media Runner #1 |
|
|
|
Usher AM |
|
|
|
Tech/Stage Hand #1 |
|
|
|
Registration AM Shift |
|
|
|
7:00:00 AM – CM VM Rummer |
|
|
|
Registration AM Shift |
|
|
|
Registration AM Shift |
|
|
|
Photographer – Red Carpet pictures |
|
|
|
Livestream Director |
|
|
|
Volunteer Registration |
|
| |
Tech Crew |
|
| |
Stage Manager |
|
| |
Assist With Car Demos @ 11:30 – Get with Annie |
|
| |
Assist With Car Demos @ 11:30 |
|
| |
Can help virtually prior to the event |
|
| |
Ticket Checker |
|
| |
Ambassador |
|
| |
Exhibits |
|
| Phone |
Social Media |
|
| |
Tech Crew with Ben – Screen Set-up |
|
| |
Photography |
|
| Phone/Email |
Green Room Am – Set-Up Also |
|
| |
Photography |
|
| |
Social Media |
|
| |
Exhibit Monitor |
|
| |
VIP Registration PM Shift |
|
| |
Usher |
|
|
COMMITTEE | |||
Speakers/Program Committee – TEDTalk Videos |
|
| Phone/Email |
Travel/Accomodations |
|
| |
Technical Director |
|
| |
Curator/Event Production |
|
| |
Volunteer Coordinator/Post-Event Surveys |
|
| |
Exhibitors |
|
| |
Caterer |
|
| Phone |
Marketing Chair |
|
| Phone/Email |
Program Marketing |
|
| |
Speaker Coach and Mentor/Continuity |
|
| |
Social Media |
|
| |
Partnership Team |
|
| Phone/Email |
Creative Director Marketing Team | Metcalf | John | |
Curator |
|
|
|
Floater |
|
|
|
Creative Team |
|
|
|
Tech Producer |
|
|
|
Partnership Team |
|
|
|
Guerilla Marketing |
|
|
|
Website Designer/Master |
|
|
|
Speaker Coach and Mentor |
|
|
|
Backstage Coordinator(s) |
|
|
|
Ambassador/Usher Coordinator |
|
|
|
Media and Public Relations |
Minor event roles
Legal – contracts etc.
Child Family release
Musicians release
Venue checklist
The Chase the Music Brand
Scripts:
Starting with the singer/songwriter…
1st interview with a singer/songwriter.
Provide history/mission of the org
Make sure they are aware of the website
How do you describe your music?
Do you want to play on your own, or with a group?
Are you comfortable playing at a hospital?
Are you aware of any children – which you’d like to write / perform for?
Family / Friends / Co-workers /
(For Steve – any of your students / followers?)
Note to the artist – that a link of some type is good. Someone that is close, or is close to someone close helps build the emotional ties.
Is there a performance space that you’d like to play at?
Is there an event that you’d like to attach to?
Scheduling – how far out would you like to schedule this?
Any preferences for child age / affliction /
Folky guitar
What is best contact info for you? Any preferences?
Ph
Txt
Physical addr
Where to find children:
Local hospitals
Note – you can’t ask for kids, but you can ask if they’ll introduce you, provide your info, to the families.
Where to find musicians:
Bars
Craigs List
Local schools (JHS, HS, Colleges)
Dance Schools
Local community orchestra
Local music stores
Local ‘rags’ (newspapers)
Where to find a venue:
Local schools
Bars
Auditoriums
Outdoor parks
Homes
Hospitals
Clinics
Other activities (i.e. camps)
Funding:
Making magic!
Guidelines
Family members
Mom & Dad
Siblings
Siblings are important to include
Extended family
Related groups
Note – when a significant number of the child’s friends & families come from a common place (i.e. their school, hospital floor, etc), it may be beneficial to the performance to ensure that that organization is included somehow. For example, you may dedicate the performance to the group, and of course the original composition is dedicated to the individual child.
Group compositions
There are cases, where it is appropriate to dedicate the performance to a group of children. This may be the case if
Spirit
Compositions should generally be ‘happy’, uplifiting etc.
Even in cases of very sad (death, attempted suicide), life of a child is a happy … Can’t think of an instance where you’d want a morbid sad piece (unless it tranforms…)
Contracts
Child
Children (groups)
Composer
Performer
Venue checklist
Guidelines
Family members
Mom & Dad
Siblings
Siblings are important to include
Extended family
Related groups
Note – when a significant number of the child’s friends & families come from a common place (i.e. their school, hospital floor, etc), it may be beneficial to the performance to ensure that that organization is included somehow. For example, you may dedicate the performance to the group, and of course the original composition is dedicated to the individual child.
Group compositions
There are cases, where it is appropriate to dedicate the performance to a group of children. This may be the case if
Spirit
Compositions should generally be ‘happy’, uplifiting etc.
Even in cases of very sad (death, attempted suicide), life of a child is a happy … Can’t think of an instance where you’d want a morbid sad piece (unless it tranforms…)
Document summary
This document is for CTM production coordinators and their teams. It should be used as a guide to a production. Nothing is set in stone, and part of our ethos is ‘do what’s right’. So, if it’s not covered, or is something different – if it’s right – do it. If you want an opinion or outside input – feel free to message us at CTM HQ.
Note from Chase the Music founder:
Welcome!
You’re working on producing a piece of music, for a special child, or maybe a group of great kids. This is the beginning of something truly meaningful.
We want you to have a great experience as you work with Chase the Music. We hope this document gives you some ideas on how to make the best of your efforts.
Have fun.
Get to know the child / children. They’re great people, and really fun to spend time with. Talk with them. Hear their stories. Cry with their parents, but laugh with the kids.
Sometimes it’s difficult. People cry. That’s ok. It’s a good cry.
Let them know how much you care.
Play with all your heart.
Hugs are great.
If you are looking for more information, help, or just have questions – see the website
Unless otherwise agreed to, music will be licensed to Chase the Music. You, or your group leader will have the licensing agreements.
Share the music, share the story.
Music with feeling, music for healing.
And after this event, continue to forever “Chase the Music”!
<Signature>
Quick-Start:
So, quickly – let’s produce a Chase the Music event.
These are the main components, and they can be selected in any order:
Child
Composer
Performer / performing group
Once you have the first component identified
Details!
Flowers
Engage others – esp if in similar condition (so song for individual / perf dedicated for all)
Your responsibility is to deliver to the child a quality Chase the Music experience. This guide is merely a set of suggestions on how to best do that.
At all times, interest in the child is paramount. Comfort, safety, privacy, enjoyment, pride, sharing are all things to be considered.
Your are responsible for bringing together a number of pieces to deliver your Chase the Music gift.
· The child
· Family
· Extended family
· Close friends
· Extended friends
· Associated people (teachers, nurses, doctors, coaches, aids etc) – both past and present
· Composer / Songwriter
· Musicians
· Potentially management and friends of musicians / composer
· Venue
· Marketing
· Promotion
· Pre-production assistance
· Post-production assistance
· Reporting
· Thank Yous
· Financials
This document is intended to help you work through the details, for a beautiful gift. If at any time you have questions, reach out to the Coordinators support group. (???Ambassadoraid@chase.ngo)
Production Summary:
A Chase the Music production is an event to provide an original piece of music to a child battling a critical condition. The song is written just for the child and is meant to be a truly meaningful gift.
There are 6 main components to any Chase the Music production:
· The child (or in some cases children)
· The songwriter / composer
· The performer(s)
· The song
· The venue
· The performance
The Child:
The child is someone battling a critical condition. A critical condition can be anything from a severe disease, cancer, birth defect, major injury, or major crisis. There are no ‘official guidelines’ on the age of a child – from birth to age 21 is a rough guide.
The songwriter / composer
This can be anyone with heart and talent. See the songwriters / composers guide. (*** also in process – though it’s pretty simple).
The performer(s)
Again, there are no rules. This can be a soloist (as is often the case for singer/songwriters)
The Song
The Chase the Music song is written specifically for and about the child(ren) of the event. It is important for the songwriter to get to know the child – to be able to write a song with real meaning and heart for the child.
The Venue
The performance
There are two main types of performances.
· A Chase the Music event, where all of the songs are selected for the child, and the one original piece is performed. It is really all focused on the child (sometimes a group of children in a similar situation).
· An existing event by the performing group. In this case the performing group is making the Chase the Music song a part of an already scheduled and managed production.
Details matter!
FAQ
What if…
The child can’t make it?
In general the show must
Where to call for help
Call or email Clark Hodge – 303.859.3321, or clark@chasethemusic.org with any questions. In time, will also have on-line forums and chat capabilities.
The Chase the Music Brand
<Notes here on usage of logos etc.>
Contacts Table
Name/Role | Phone | Addr | Notes | |
/Child
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/Event Owner & Coordinator
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Clark Hodge /Chase the Music – sponsor
| clark@chasethemusic.org | 303.859.3321 C 303.823.6170 H | 2071 Rowell Dr. Lyons, CO 80540 |
|
/Parent – Dad
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/Parent – Mom
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/Composer
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/Performing Group – Lead
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Theresa Tan /Referrer / nominator
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/Venue Contact
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/Conductor
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Working with the family
In general – we just say to be respectful and sensitive. We don’t want to be an added stressor to the family, we just want to give them a wonderful gift. ity to issues
Sensitivity to release of private information – see legal release form.
In general, we ask for the ability to release and use the following information about the child / family:
First name of the child
City/State
Affliction, and status
Rough information of treatment plan
Activities summary of child (in school, likes to play soccer, likes to read…)
Story of the child (how long have they had affliction, what changes has it made to their lives…)
Photos of the child
There is a legal release (separate document) for the childs parents / guardian to sign.
Working with the composers / musicians
Planning the Event
Areas of interest:
The Venue / Facility
Hear are the things to consider:
· Seating capacity
· Sound system description
· Light system description
· Costs
· Contracts
· Promotion
The Event
Date / time
Venue
Other music (House music before and after event)
Other musicians
Description
Programs
Promotion
Promotion varies depending on the event. It can be absolutely nothing, as in the case where it’s a private event, with limited attendees. It may be supplemental – when it’s a performer produced event. Or it may be a significant effort, in a Chase the Music produced event in a venue with significant amounts of seating.
Ticketing
Generally for a Chase the Music produced event. For a performer produced event – they are in charge and responsible for ticketing. Chase the Music only asks that an adequate number of tickets for the family, and a group of friends, be provided without charge – so that the event is not a burden
Event Owner
Other information
What if something bad happens?
911
Think
Examples, with creative solutions
Composer falls through
Child gets sick
xxx
Thank yous
Musicians
Composers
be creative – ie. pictures – framed with the kid
Email right away
Handwritten soon thereafter
Children
Selection
What’s a child? Ages 0-21?
Could a
Meetings b4
Events
1) An event dedicated to just the child. Here all of the music is selected, arranged and performed for the child. One original song is to be written specifically for the child. Example of this was the performances w/ BCP – Chito / Kati.
2) An event where the child’s song is part of a larger event. Other songs are performed, but not related to the Chase the Music composition, nor the child. Examples of this are Thomas, Lauren.
Performers
Selection
Composers
Selection
Venue
Promotion
Thank yous
Recording
Audio
Video
Funding
Expenses
Licensing
Forms
Child release
Composers license??
Performers license??
Coordinator/AMBASSADOR??? = is that a better name? (global search replace)
Project
Introduce composer to child(ren) if appropriate/possible.
Child / family / nominators interviews.
Take notes
Take video if possible, or a sound recording
Anything you can do, to get to know the child, situation, family, that can be passed onto the composer and musicians. The musical talent wants to KNOW this child! They want to really feel the energy that is the child. The more you do here, the better the composition and performance will be.
Pictures are great.
Stories of adventures, favorite stuffed animals, favorite colors etc
Sample interview questions.
* How old is the child?
Birthday
Address
Mom’s name
Dad’s name
Brothers and sisters
Key close relatives
School
History of the affliction – what’s the story. (This is good to have a parent write and email. They can add detail that becomes interesting.
Favorite book
Favorite movie
Favorite story
Favorite memory
Favorite sport
Favorite team
Composer
Artists
Promotions
Venue
Seating
Handicap accessibility
Legal
Invitations
Performance
A song as part of a larger performance
A dedication as part of a larger performance
A performance dedicated to the child with a song written for the child
Snacks
Major event roles (Note this was from another non-;Chase the Music – just as an example of a huge event)
Position | Last | First | Need |
Ambassador PM Shift Out at 4:30 |
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Security |
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Security |
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Photography LEAD |
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VIP Registration AM Shift |
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Registration AM Shift |
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Exhibits |
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Tech Camera #4 |
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Registration AM Shift |
|
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PPP Driver |
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PA Runner |
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Tech PA Runner #1 |
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Tech PA Runner #2 |
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Green Room PM Shift |
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Photography |
|
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|
Usher AM |
|
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Media Runner #1 |
|
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Usher AM |
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Tech/Stage Hand #1 |
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Registration AM Shift |
|
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7:00:00 AM – CM VM Rummer |
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Registration AM Shift |
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Registration AM Shift |
|
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|
Photographer – Red Carpet pictures |
|
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Livestream Director |
|
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Volunteer Registration |
|
| |
Tech Crew |
|
| |
Stage Manager |
|
| |
Assist With Car Demos @ 11:30 – Get with Annie |
|
| |
Assist With Car Demos @ 11:30 |
|
| |
Can help virtually prior to the event |
|
| |
Ticket Checker |
|
| |
Ambassador |
|
| |
Exhibits |
|
| Phone |
Social Media |
|
| |
Tech Crew with Ben – Screen Set-up |
|
| |
Photography |
|
| Phone/Email |
Green Room Am – Set-Up Also |
|
| |
Photography |
|
| |
Social Media |
|
| |
Exhibit Monitor |
|
| |
VIP Registration PM Shift |
|
| |
Usher |
|
|
COMMITTEE | |||
Speakers/Program Committee – TEDTalk Videos |
|
| Phone/Email |
Travel/Accomodations |
|
| |
Technical Director |
|
| |
Curator/Event Production |
|
| |
Volunteer Coordinator/Post-Event Surveys |
|
| |
Exhibitors |
|
| |
Caterer |
|
| Phone |
Marketing Chair |
|
| Phone/Email |
Program Marketing |
|
| |
Speaker Coach and Mentor/Continuity |
|
| |
Social Media |
|
| |
Partnership Team |
|
| Phone/Email |
Creative Director Marketing Team | Metcalf | John | |
Curator |
|
|
|
Floater |
|
|
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Creative Team |
|
|
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Tech Producer |
|
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Partnership Team |
|
|
|
Guerilla Marketing |
|
|
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Website Designer/Master |
|
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Speaker Coach and Mentor |
|
|
|
Backstage Coordinator(s) |
|
|
|
Ambassador/Usher Coordinator |
|
|
|
Media and Public Relations |
Minor event roles
Legal – contracts etc.
Child Family release
Musicians release
Venue checklist
The Chase the Music Brand
Scripts:
Starting with the singer/songwriter…
1st interview with a singer/songwriter.
Provide history/mission of the org
Make sure they are aware of the website
How do you describe your music?
Do you want to play on your own, or with a group?
Are you comfortable playing at a hospital?
Are you aware of any children – which you’d like to write / perform for?
Family / Friends / Co-workers /
(For Steve – any of your students / followers?)
Note to the artist – that a link of some type is good. Someone that is close, or is close to someone close helps build the emotional ties.
Is there a performance space that you’d like to play at?
Is there an event that you’d like to attach to?
Scheduling – how far out would you like to schedule this?
Any preferences for child age / affliction /
Folky guitar
What is best contact info for you? Any preferences?
Ph
Txt
Physical addr
Where to find children:
Local hospitals
Note – you can’t ask for kids, but you can ask if they’ll introduce you, provide your info, to the families.
Where to find musicians:
Bars
Craigs List
Local schools (JHS, HS, Colleges)
Dance Schools
Local community orchestra
Local music stores
Local ‘rags’ (newspapers)
Where to find a venue:
Local schools
Bars
Auditoriums
Outdoor parks
Homes
Hospitals
Clinics
Other activities (i.e. camps)
Funding:
Making magic!
Guidelines
Family members
Mom & Dad
Siblings
Siblings are important to include
Extended family
Related groups
Note – when a significant number of the child’s friends & families come from a common place (i.e. their school, hospital floor, etc), it may be beneficial to the performance to ensure that that organization is included somehow. For example, you may dedicate the performance to the group, and of course the original composition is dedicated to the individual child.
Group compositions
There are cases, where it is appropriate to dedicate the performance to a group of children. This may be the case if
Spirit
Compositions should generally be ‘happy’, uplifiting etc.
Even in cases of very sad (death, attempted suicide), life of a child is a happy … Can’t think of an instance where you’d want a morbid sad piece (unless it tranforms…)
Contracts
Child
Children (groups)
Composer
Performer
Venue checklist
Guidelines
Family members
Mom & Dad
Siblings
Siblings are important to include
Extended family
Related groups
Note – when a significant number of the child’s friends & families come from a common place (i.e. their school, hospital floor, etc), it may be beneficial to the performance to ensure that that organization is included somehow. For example, you may dedicate the performance to the group, and of course the original composition is dedicated to the individual child.
Group compositions
There are cases, where it is appropriate to dedicate the performance to a group of children. This may be the case if
Spirit
Compositions should generally be ‘happy’, uplifiting etc.
Even in cases of very sad (death, attempted suicide), life of a child is a happy … Can’t think of an instance where you’d want a morbid sad piece (unless it tranforms…)
https://www.youtube.com/watch?v=LFkrBtQOOH4Creating a magical/memorable Chase the Music event.
Welcome to the world of creating Chase the Music events. You’re one special person. Together we’ll deliver Hope, Strength, Love and Joy to some truly wonderful children.
Start your Free trialWhy are we doing this?
Chase the Music knows that creating a musical gift for a child can be incredibly powerful.
How do I get started?
Chase the Music knows that creating a musical gift for a child can be incredibly powerful.
our teaching team
Stella Lindley
ui/ux web master
A strict teacher that has been teaching since the age of 16. Stella won’t give you any slack, so you will have to do the very best work you’ve done in your life.
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Donald Martin
Computer Science
Donald has a PHD in both Computer Science and Design. His beginner course is a must see for any aspiring web professional who want to learn from the best.
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Gaby Williams
AI Expert
If there’s someone who can explain anything, Gaby is the one. She teaches you not just how to do something, but why to do it this way and not the other.
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Where do I start?
We know about your hectic schedule. We also know the only way you truly understand a subject is by practicing it in a real environment. This is why we’ve set a playground area that’s full of hours of exercises, questions and challenges. It even has a gaming section.
The best campus facilities
In addition to our online classroom, we also offer an option to take part in a live classroom. It takes place in our vast campus located in Westfield, London. Here you’ll be able to use the most up-to-date facilities and computer equipment.
Learn from the very best
Join our course and start building the most wanted career available today. We make sure every class is easily understood, and that all students reach the same level of expertise needed for today’s hi-tech industry.
Working hours
Monday- Thursday:8:00-18:30 Hrs
(Phone until 17:30 Hrs)
Friday – 8:00-14:00
We are here
Westfield London 2039-2041 Westfield
Phone:+44 20 8834 4688
Fax:+44 20 8859 6598
Email: info@collage.com