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    Document summary

    This document is for CTM production coordinators and their teams.  It should be used as a guide to a production.  Nothing is set in stone, and part of our ethos is ‘do what’s right’.  So, if it’s not covered, or is something different – if it’s right – do it.  If you want an opinion or outside input – feel free to message us at CTM HQ.

     

     

    Note from Chase the Music founder:

     

    Welcome!

     

    You’re working on producing a piece of music, for a special child, or maybe a group of great kids. This is the beginning of something truly meaningful.

     

    We want you to have a great experience as you work with Chase the Music. We hope this document gives you some ideas on how to make the best of your efforts.

     

    Have fun.

     

    Get to know the child / children. They’re great people, and really fun to spend time with. Talk with them. Hear their stories. Cry with their parents, but laugh with the kids.

     

    Sometimes it’s difficult.  People cry. That’s ok. It’s a good cry.

     

    Let them know how much you care.

     

    Play with all your heart.

     

    Hugs are great.

     

    If you are looking for more information, help, or just have questions – see the website

     

    Unless otherwise agreed to, music will be licensed to Chase the Music.  You, or your group leader will have the licensing agreements.

     

    Share the music, share the story.

     

    Music with feeling, music for healing.

     

    And after this event, continue to forever “Chase the Music”!

     

     

     

     

    Quick-Start:

    So, quickly – let’s produce a Chase the Music event.

    These are the main components, and they can be selected in any order:

    Child

    Composer

    Performer / performing group

    Once you have the first component identified

     

     

     

    Details!

    Flowers

    Engage others – esp if in similar condition (so song for individual / perf dedicated for all)

    Your responsibility is to deliver to the child a quality Chase the Music experience.  This guide is merely a set of suggestions on how to best do that. 

     

    At all times, interest in the child is paramount.  Comfort, safety, privacy, enjoyment, pride, sharing are all things to be considered.

     

    Your are responsible for bringing together a number of pieces to deliver your Chase the Music gift. 

    ·       The child

    ·       Family

    ·       Extended family

    ·       Close friends

    ·       Extended friends

    ·       Associated people (teachers, nurses, doctors, coaches, aids etc) – both past and present

    ·       Composer / Songwriter

    ·       Musicians

    ·       Potentially management and friends of musicians / composer

    ·       Venue

    ·       Marketing

    ·       Promotion

    ·       Pre-production assistance

    ·       Post-production assistance

    ·       Reporting

    ·       Thank Yous

    ·       Financials

     

    This document is intended to help you work through the details, for a beautiful gift.  If at any time you have questions, reach out to the Coordinators support group. (???Ambassadoraid@chase.ngo)

     

     

     

    Production Summary:

     

    A Chase the Music production is an event to provide an original piece of music to a child battling a critical condition. The song is written just for the child and is meant to be a truly meaningful gift.

     

    There are 6 main components to any Chase the Music production:

     

    ·      The child (or in some cases children)

    ·      The songwriter / composer

    ·      The performer(s)

    ·      The song

    ·      The venue

    ·      The performance

     

    The Child:

    The child is someone battling a critical condition. A critical condition can be anything from a severe disease, cancer, birth defect, major injury, or major crisis. There are no ‘official guidelines’ on the age of a child – from birth to age 21 is a rough guide.

     

    The songwriter / composer

    This can be anyone with heart and talent. See the songwriters / composers guide. (*** also in process – though it’s pretty simple).

     

    The performer(s)

    Again, there are no rules. This can be a soloist (as is often the case for singer/songwriters)

     

    The Song

    The Chase the Music song is written specifically for and about the child(ren) of the event. It is important for the songwriter to get to know the child – to be able to write a song with real meaning and heart for the child.

     

    The Venue

     

    The performance

    There are two main types of performances.

    ·      A Chase the Music event, where all of the songs are selected for the child, and the one original piece is performed. It is really all focused on the child (sometimes a group of children in a similar situation).

    ·      An existing event by the performing group. In this case the performing group is making the Chase the Music song a part of an already scheduled and managed production.

     

    Details matter!

               

    FAQ

    What if…

    The child can’t make it?

                In general the show must

     

    Where to call for help

    Call or email Clark Hodge – 303.859.3321, or clark@chasethemusic.org with any questions. In time, will also have on-line forums and chat capabilities.

    The Chase the Music Brand

     


     

    Contacts Table

     

    Name/Role

    Email

    Phone

    Addr

    Notes

     

    /Child

     

     

     

     

     

     

    /Event Owner & Coordinator

     

     

     

     

     

    Clark Hodge

    /Chase the Music – sponsor

     

    clark@chasethemusic.org

    303.859.3321 C

    303.823.6170 H

    2071 Rowell Dr.

    Lyons, CO 80540

     

     

    /Parent – Dad

     

     

     

     

     

     

    /Parent – Mom

     

     

     

     

     

     

    /Composer

     

     

     

     

     

     

    /Performing Group – Lead

     

     

     

     

     

    Theresa Tan

    /Referrer / nominator

     

     

     

     

     

     

    /Venue Contact

     

     

     

     

     

     

    /Conductor

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    Working with the family

     

    In general – we just say to be respectful and sensitive. We don’t want to be an added stressor to the family, we just want to give them a wonderful gift. ity to issues

     

    Sensitivity to release of private information – see legal release form.

     

    In general, we ask for the ability to release and use the following information about the child / family:

    First name of the child

    City/State

    Affliction, and status

    Rough information of treatment plan

    Activities summary of child (in school, likes to play soccer, likes to read…)

    Story of the child (how long have they had affliction, what changes has it made to their lives…)

    Photos of the child

     

    There is a legal release (separate document) for the childs parents / guardian to sign.

     

     

    Working with the composers / musicians

     

     

    Planning the Event

     

    Areas of interest:

     

     

     

     

     

     

     

     

     

     

    The Venue / Facility

    Hear are the things to consider:

     

    ·      Seating capacity

    ·      Sound system description

    ·      Light system description

    ·      Costs

    ·      Contracts

    ·      Promotion 

     

     

     

    The Event

     

    Date / time

     

    Venue

     

    Other music (House music before and after event)

     

    Other musicians

     

    Description

     

    Programs

     

    Promotion

                Promotion varies depending on the event. It can be absolutely nothing, as in the case where it’s a private event, with limited attendees. It may be supplemental – when it’s a performer produced event. Or it may be a significant effort, in a Chase the Music produced event in a venue with significant amounts of seating.

     

    Ticketing

                Generally for a Chase the Music produced event. For a performer produced event – they are in charge and responsible for ticketing. Chase the Music only asks that an adequate number of tickets for the family, and a group of friends, be provided without charge – so that the event is not a burden

    Event Owner

     

     

     

     

    Other information

     

     

    What if something bad happens?

    911

    Think

     

    Examples, with creative solutions

    Composer falls through

     

    Child gets sick

     

    xxx

     

    Thank yous

    Musicians

    Composers

     

    be creative – ie. pictures – framed with the kid

    Email right away

    Handwritten soon thereafter

     

    Children

                Selection

                            What’s a child?  Ages 0-21? 

    Could a

                Meetings b4

    Events

    1) An event dedicated to just the child.  Here all of the music is selected, arranged and performed for the child.  One original song is to be written specifically for the child.  Example of this was the performances w/ BCP – Chito / Kati.

    2) An event where the child’s song is part of a larger event.  Other songs are performed, but not related to the Chase the Music composition, nor the child.  Examples of this are Thomas, Lauren.

    Performers

                Selection

    Composers

                Selection

    Venue

    Promotion

    Thank yous

    Recording

                Audio

                Video

    Funding

    Expenses

    Licensing

    Forms

                Child release

                Composers license??

                Performers license??

     

    Coordinator/AMBASSADOR??? = is that a better name? (global search replace)

     

     

     

    Project

    Introduce composer to child(ren) if appropriate/possible. 

     

    Child / family / nominators interviews.

     

    Take notes

    Take video if possible, or a sound recording

    Anything you can do, to get to know the child, situation, family, that can be passed onto the composer and musicians.  The musical talent wants to KNOW this child!  They want to really feel the energy that is the child.  The more you do here, the better the composition and performance will be.

    Pictures are great.

     

    Stories of adventures, favorite stuffed animals, favorite colors etc

     

     

     

    Sample interview questions.

     

    * How old is the child?

    Birthday

    Address

    Mom’s name

    Dad’s name

    Brothers and sisters

    Key close relatives

    School

     

    History of the affliction – what’s the story.  (This is good to have a parent write and email.  They can add detail that becomes interesting.

    Favorite book

    Favorite movie

    Favorite story

    Favorite memory

    Favorite sport

    Favorite team

     

     

     

     

     

     

    Composer

     

    Artists

     

    Promotions

     

    Venue

    Seating

    Handicap accessibility

     

     

     

    Legal

     

    Invitations

     

    Performance

    A song as part of a larger performance

    A dedication as part of a larger performance

    A performance dedicated to the child with a song written for the child

     

    Snacks

     

     

     

    Major event roles (Note this was from another non-;Chase the Music – just as an example of a huge event)

    Position

    Last

    First

    Need

    Ambassador PM Shift Out at 4:30

     

     

     

    Security

     

     

     

    Security

     

     

     

    Photography LEAD

     

     

     

    VIP Registration AM Shift

     

     

     

    Registration AM Shift

     

     

     

    Exhibits

     

     

     

    Tech Camera #4

     

     

     

    Registration AM Shift

     

     

     

    PPP Driver

     

     

     

    PA Runner

     

     

     

    Tech PA Runner #1

     

     

     

    Tech PA Runner #2

     

     

     

    Green Room PM Shift

     

     

     

    Photography

     

     

     

    Usher AM

     

     

     

    Media Runner #1

     

     

     

    Usher AM

     

     

     

    Tech/Stage Hand #1

     

     

     

    Registration AM Shift

     

     

     

    7:00:00 AM – CM VM Rummer

     

     

     

    Registration AM Shift

     

     

     

    Registration AM Shift

     

     

     

    Photographer – Red Carpet pictures

     

     

     

    Livestream Director

     

     

     

    Volunteer Registration

     

     

     

    Tech Crew

     

     

     

    Stage Manager

     

     

     

    Assist With Car Demos @ 11:30 – Get with Annie

     

     

     

    Assist With Car Demos @ 11:30

     

     

     

    Can help virtually prior to the event

     

     

     

    Ticket Checker

     

     

     

    Ambassador

     

     

     

    Exhibits

     

     

    Phone

    Social Media

     

     

     

    Tech Crew with Ben – Screen Set-up

     

     

     

    Photography

     

     

    Phone/Email

    Green Room Am – Set-Up Also

     

     

     

    Photography

     

     

     

    Social Media

     

     

     

    Exhibit Monitor

     

     

     

    VIP Registration PM Shift

     

     

     

    Usher

     

     

     

     

    COMMITTEE

       

    Speakers/Program Committee – TEDTalk Videos

     

     

    Phone/Email

    Travel/Accomodations

     

     

     

    Technical Director

     

     

     

    Curator/Event Production

     

     

     

    Volunteer Coordinator/Post-Event Surveys

     

     

     

    Exhibitors

     

     

     

    Caterer

     

     

    Phone

    Marketing Chair

     

     

    Phone/Email

    Program Marketing

     

     

     

    Speaker Coach and Mentor/Continuity

     

     

     

    Social Media

     

     

     

    Partnership Team

     

     

    Phone/Email

    Creative Director Marketing Team

    Metcalf

    John

     

    Curator

     

     

     

    Floater

     

     

     

    Creative Team

     

     

     

    Tech Producer

     

     

     

    Partnership Team

     

     

     

    Guerilla Marketing

     

     

     

    Website Designer/Master

     

     

     

    Speaker Coach and Mentor

     

     

     

    Backstage Coordinator(s)

     

     

     

    Ambassador/Usher Coordinator

     

     

     

    Media and Public Relations

       

     

     

    Minor event roles

     

     

    Legal – contracts etc.

    Child Family release

    Musicians release

    Venue checklist

    The Chase the Music Brand

     

    Scripts:

    Starting with the singer/songwriter…

    1st interview with a singer/songwriter.

    Provide history/mission of the org

    Make sure they are aware of the website

    How do you describe your music?

    Do you want to play on your own, or with a group?

    Are you comfortable playing at a hospital?

    Are you aware of any children – which you’d like to write / perform for?

    Family / Friends / Co-workers /

    (For Steve – any of your students / followers?)

    Note to the artist – that a link of some type is good.  Someone that is close, or is close to someone close helps build the emotional ties.

    Is there a performance space that you’d like to play at?

    Is there an event that you’d like to attach to?

    Scheduling – how far out would you like to schedule this?

    Any preferences for child age / affliction /

    Folky guitar

    What is best contact info for you?  Any preferences?

    Ph

    Email

    Txt

    Physical addr

     

    Where to find children:

    Local hospitals

    Note – you can’t ask for kids, but you can ask if they’ll introduce you, provide your info, to the families.

    Where to find musicians:

    Bars

    Craigs List

    Local schools (JHS, HS, Colleges)

    Dance Schools

    Local community orchestra

    Local music stores

    Local ‘rags’ (newspapers)

    Where to find a venue:

    Local schools

    Bars

    Auditoriums

    Outdoor parks

    Homes

    Hospitals

    Clinics

    Other activities (i.e. camps)

    Funding:

    Making magic!

     

     

     

     

    Guidelines

    Family members

    Mom & Dad

    Siblings

                Siblings are important to include

    Extended family

    Related groups

                Note – when a significant number of the child’s friends & families come from a common place (i.e. their school, hospital floor, etc), it may be beneficial to the performance to ensure that that organization is included somehow.  For example, you may dedicate the performance to the group, and of course the original composition is dedicated to the individual child.

    Group compositions

                There are cases, where it is appropriate to dedicate the performance to a group of children.  This may be the case if

    Spirit

    Compositions should generally be ‘happy’, uplifiting etc. 

    Even in cases of very sad (death, attempted suicide), life of a child is a happy …  Can’t think of an instance where you’d want a morbid sad piece (unless it tranforms…)

     

    Contracts

    Child

    Children (groups)

    Composer

    Performer

    Venue checklist

     

     

     

    Guidelines

    Family members

    Mom & Dad

    Siblings

                Siblings are important to include

    Extended family

    Related groups

                Note – when a significant number of the child’s friends & families come from a common place (i.e. their school, hospital floor, etc), it may be beneficial to the performance to ensure that that organization is included somehow.  For example, you may dedicate the performance to the group, and of course the original composition is dedicated to the individual child.

    Group compositions

                There are cases, where it is appropriate to dedicate the performance to a group of children.  This may be the case if

    Spirit

    Compositions should generally be ‘happy’, uplifiting etc. 

    Even in cases of very sad (death, attempted suicide), life of a child is a happy …  Can’t think of an instance where you’d want a morbid sad piece (unless it tranforms…)

    Document summary

    This document is for CTM production coordinators and their teams.  It should be used as a guide to a production.  Nothing is set in stone, and part of our ethos is ‘do what’s right’.  So, if it’s not covered, or is something different – if it’s right – do it.  If you want an opinion or outside input – feel free to message us at CTM HQ.

     

     

    Note from Chase the Music founder:

     

    Welcome!

     

    You’re working on producing a piece of music, for a special child, or maybe a group of great kids. This is the beginning of something truly meaningful.

     

    We want you to have a great experience as you work with Chase the Music. We hope this document gives you some ideas on how to make the best of your efforts.

     

    Have fun.

     

    Get to know the child / children. They’re great people, and really fun to spend time with. Talk with them. Hear their stories. Cry with their parents, but laugh with the kids.

     

    Sometimes it’s difficult.  People cry. That’s ok. It’s a good cry.

     

    Let them know how much you care.

     

    Play with all your heart.

     

    Hugs are great.

     

    If you are looking for more information, help, or just have questions – see the website

     

    Unless otherwise agreed to, music will be licensed to Chase the Music.  You, or your group leader will have the licensing agreements.

     

    Share the music, share the story.

     

    Music with feeling, music for healing.

     

    And after this event, continue to forever “Chase the Music”!

     

    <Signature>

     

     

    Quick-Start:

    So, quickly – let’s produce a Chase the Music event.

     

    These are the main components, and they can be selected in any order:

    Child

    Composer

    Performer / performing group

    Once you have the first component identified

     

     

     

    Details!

    Flowers

    Engage others – esp if in similar condition (so song for individual / perf dedicated for all)

     

    Your responsibility is to deliver to the child a quality Chase the Music experience.  This guide is merely a set of suggestions on how to best do that. 

     

    At all times, interest in the child is paramount.  Comfort, safety, privacy, enjoyment, pride, sharing are all things to be considered.

     

    Your are responsible for bringing together a number of pieces to deliver your Chase the Music gift. 

    ·       The child

    ·       Family

    ·       Extended family

    ·       Close friends

    ·       Extended friends

    ·       Associated people (teachers, nurses, doctors, coaches, aids etc) – both past and present

    ·       Composer / Songwriter

    ·       Musicians

    ·       Potentially management and friends of musicians / composer

    ·       Venue

    ·       Marketing

    ·       Promotion

    ·       Pre-production assistance

    ·       Post-production assistance

    ·       Reporting

    ·       Thank Yous

    ·       Financials

     

    This document is intended to help you work through the details, for a beautiful gift.  If at any time you have questions, reach out to the Coordinators support group. (???Ambassadoraid@chase.ngo)

     

     

     

    Production Summary:

     

    A Chase the Music production is an event to provide an original piece of music to a child battling a critical condition. The song is written just for the child and is meant to be a truly meaningful gift.

     

    There are 6 main components to any Chase the Music production:

     

    ·      The child (or in some cases children)

    ·      The songwriter / composer

    ·      The performer(s)

    ·      The song

    ·      The venue

    ·      The performance

     

    The Child:

    The child is someone battling a critical condition. A critical condition can be anything from a severe disease, cancer, birth defect, major injury, or major crisis. There are no ‘official guidelines’ on the age of a child – from birth to age 21 is a rough guide.

     

    The songwriter / composer

    This can be anyone with heart and talent. See the songwriters / composers guide. (*** also in process – though it’s pretty simple).

     

    The performer(s)

    Again, there are no rules. This can be a soloist (as is often the case for singer/songwriters)

     

    The Song

    The Chase the Music song is written specifically for and about the child(ren) of the event. It is important for the songwriter to get to know the child – to be able to write a song with real meaning and heart for the child.

     

    The Venue

     

    The performance

    There are two main types of performances.

    ·      A Chase the Music event, where all of the songs are selected for the child, and the one original piece is performed. It is really all focused on the child (sometimes a group of children in a similar situation).

    ·      An existing event by the performing group. In this case the performing group is making the Chase the Music song a part of an already scheduled and managed production.

     

    Details matter!

               

    FAQ

     

     

     

    What if…

    The child can’t make it?

                In general the show must

     

    Where to call for help

    Call or email Clark Hodge – 303.859.3321, or clark@chasethemusic.org with any questions. In time, will also have on-line forums and chat capabilities.

    The Chase the Music Brand

    <Notes here on usage of logos etc.>


     

    Contacts Table

     

    Name/Role

    Email

    Phone

    Addr

    Notes

     

    /Child

     

     

     

     

     

     

    /Event Owner & Coordinator

     

     

     

     

     

    Clark Hodge

    /Chase the Music – sponsor

     

    clark@chasethemusic.org

    303.859.3321 C

    303.823.6170 H

    2071 Rowell Dr.

    Lyons, CO 80540

     

     

    /Parent – Dad

     

     

     

     

     

     

    /Parent – Mom

     

     

     

     

     

     

    /Composer

     

     

     

     

     

     

    /Performing Group – Lead

     

     

     

     

     

    Theresa Tan

    /Referrer / nominator

     

     

     

     

     

     

    /Venue Contact

     

     

     

     

     

     

    /Conductor

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    Working with the family

     

    In general – we just say to be respectful and sensitive. We don’t want to be an added stressor to the family, we just want to give them a wonderful gift. ity to issues

     

    Sensitivity to release of private information – see legal release form.

     

    In general, we ask for the ability to release and use the following information about the child / family:

    First name of the child

    City/State

    Affliction, and status

    Rough information of treatment plan

    Activities summary of child (in school, likes to play soccer, likes to read…)

    Story of the child (how long have they had affliction, what changes has it made to their lives…)

    Photos of the child

     

    There is a legal release (separate document) for the childs parents / guardian to sign.

     

     

    Working with the composers / musicians

     

     

    Planning the Event

     

    Areas of interest:

     

     

     

     

     

     

     

     

     

     

    The Venue / Facility

    Hear are the things to consider:

     

    ·      Seating capacity

    ·      Sound system description

    ·      Light system description

    ·      Costs

    ·      Contracts

    ·      Promotion 

     

     

     

    The Event

     

    Date / time

     

    Venue

     

    Other music (House music before and after event)

     

    Other musicians

     

    Description

     

    Programs

     

    Promotion

                Promotion varies depending on the event. It can be absolutely nothing, as in the case where it’s a private event, with limited attendees. It may be supplemental – when it’s a performer produced event. Or it may be a significant effort, in a Chase the Music produced event in a venue with significant amounts of seating.

     

    Ticketing

                Generally for a Chase the Music produced event. For a performer produced event – they are in charge and responsible for ticketing. Chase the Music only asks that an adequate number of tickets for the family, and a group of friends, be provided without charge – so that the event is not a burden

    Event Owner

     

     

     

     

     

     

     

     

     

    Other information

     

     

    What if something bad happens?

    911

    Think

     

    Examples, with creative solutions

    Composer falls through

     

    Child gets sick

     

    xxx

     

    Thank yous

    Musicians

    Composers

     

    be creative – ie. pictures – framed with the kid

    Email right away

    Handwritten soon thereafter

     

     

    Children

                Selection

                            What’s a child?  Ages 0-21? 

    Could a

                Meetings b4

     

    Events

    1) An event dedicated to just the child.  Here all of the music is selected, arranged and performed for the child.  One original song is to be written specifically for the child.  Example of this was the performances w/ BCP – Chito / Kati.

    2) An event where the child’s song is part of a larger event.  Other songs are performed, but not related to the Chase the Music composition, nor the child.  Examples of this are Thomas, Lauren.

     

     

               

    Performers

                Selection

    Composers

                Selection

    Venue

     

    Promotion

     

    Thank yous

     

    Recording

                Audio

                Video

     

    Funding

     

    Expenses

     

    Licensing

     

    Forms

                Child release

                Composers license??

                Performers license??

     

    Coordinator/AMBASSADOR??? = is that a better name? (global search replace)

     

     

     

    Project

    Introduce composer to child(ren) if appropriate/possible. 

     

    Child / family / nominators interviews.

     

    Take notes

    Take video if possible, or a sound recording

    Anything you can do, to get to know the child, situation, family, that can be passed onto the composer and musicians.  The musical talent wants to KNOW this child!  They want to really feel the energy that is the child.  The more you do here, the better the composition and performance will be.

    Pictures are great.

     

    Stories of adventures, favorite stuffed animals, favorite colors etc

     

     

     

    Sample interview questions.

     

    * How old is the child?

    Birthday

    Address

    Mom’s name

    Dad’s name

    Brothers and sisters

    Key close relatives

    School

     

    History of the affliction – what’s the story.  (This is good to have a parent write and email.  They can add detail that becomes interesting.

    Favorite book

    Favorite movie

    Favorite story

    Favorite memory

    Favorite sport

    Favorite team

     

     

     

     

     

     

    Composer

     

    Artists

     

    Promotions

     

    Venue

    Seating

    Handicap accessibility

     

     

     

    Legal

     

    Invitations

     

    Performance

    A song as part of a larger performance

    A dedication as part of a larger performance

    A performance dedicated to the child with a song written for the child

     

    Snacks

     

     

     

    Major event roles (Note this was from another non-;Chase the Music – just as an example of a huge event)

    Position

    Last

    First

    Need

    Ambassador PM Shift Out at 4:30

     

     

     

    Security

     

     

     

    Security

     

     

     

    Photography LEAD

     

     

     

    VIP Registration AM Shift

     

     

     

    Registration AM Shift

     

     

     

    Exhibits

     

     

     

    Tech Camera #4

     

     

     

    Registration AM Shift

     

     

     

    PPP Driver

     

     

     

    PA Runner

     

     

     

    Tech PA Runner #1

     

     

     

    Tech PA Runner #2

     

     

     

    Green Room PM Shift

     

     

     

    Photography

     

     

     

    Usher AM

     

     

     

    Media Runner #1

     

     

     

    Usher AM

     

     

     

    Tech/Stage Hand #1

     

     

     

    Registration AM Shift

     

     

     

    7:00:00 AM – CM VM Rummer

     

     

     

    Registration AM Shift

     

     

     

    Registration AM Shift

     

     

     

    Photographer – Red Carpet pictures

     

     

     

    Livestream Director

     

     

     

    Volunteer Registration

     

     

     

    Tech Crew

     

     

     

    Stage Manager

     

     

     

    Assist With Car Demos @ 11:30 – Get with Annie

     

     

     

    Assist With Car Demos @ 11:30

     

     

     

    Can help virtually prior to the event

     

     

     

    Ticket Checker

     

     

     

    Ambassador

     

     

     

    Exhibits

     

     

    Phone

    Social Media

     

     

     

    Tech Crew with Ben – Screen Set-up

     

     

     

    Photography

     

     

    Phone/Email

    Green Room Am – Set-Up Also

     

     

     

    Photography

     

     

     

    Social Media

     

     

     

    Exhibit Monitor

     

     

     

    VIP Registration PM Shift

     

     

     

    Usher

     

     

     

     

    COMMITTEE

       

    Speakers/Program Committee – TEDTalk Videos

     

     

    Phone/Email

    Travel/Accomodations

     

     

     

    Technical Director

     

     

     

    Curator/Event Production

     

     

     

    Volunteer Coordinator/Post-Event Surveys

     

     

     

    Exhibitors

     

     

     

    Caterer

     

     

    Phone

    Marketing Chair

     

     

    Phone/Email

    Program Marketing

     

     

     

    Speaker Coach and Mentor/Continuity

     

     

     

    Social Media

     

     

     

    Partnership Team

     

     

    Phone/Email

    Creative Director Marketing Team

    Metcalf

    John

     

    Curator

     

     

     

    Floater

     

     

     

    Creative Team

     

     

     

    Tech Producer

     

     

     

    Partnership Team

     

     

     

    Guerilla Marketing

     

     

     

    Website Designer/Master

     

     

     

    Speaker Coach and Mentor

     

     

     

    Backstage Coordinator(s)

     

     

     

    Ambassador/Usher Coordinator

     

     

     

    Media and Public Relations

       

     

     

    Minor event roles

     

     

     

     

     

    Legal – contracts etc.

    Child Family release

    Musicians release

    Venue checklist

    The Chase the Music Brand

     

     

     

     

     

    Scripts:

     

     

     

     

    Starting with the singer/songwriter…

    1st interview with a singer/songwriter.

     

    Provide history/mission of the org

    Make sure they are aware of the website

    How do you describe your music?

    Do you want to play on your own, or with a group?

    Are you comfortable playing at a hospital?

    Are you aware of any children – which you’d like to write / perform for?

    Family / Friends / Co-workers /

    (For Steve – any of your students / followers?)

     

    Note to the artist – that a link of some type is good.  Someone that is close, or is close to someone close helps build the emotional ties.

     

    Is there a performance space that you’d like to play at?

     

    Is there an event that you’d like to attach to?

     

    Scheduling – how far out would you like to schedule this?

     

    Any preferences for child age / affliction /

     

    Folky guitar

     

    What is best contact info for you?  Any preferences?

    Ph

    Email

    Txt

    Physical addr

     

     

     

     

     

    Where to find children:

    Local hospitals

    Note – you can’t ask for kids, but you can ask if they’ll introduce you, provide your info, to the families.

    Where to find musicians:

    Bars

    Craigs List

    Local schools (JHS, HS, Colleges)

    Dance Schools

    Local community orchestra

    Local music stores

    Local ‘rags’ (newspapers)

     

    Where to find a venue:

    Local schools

    Bars

    Auditoriums

    Outdoor parks

    Homes

    Hospitals

    Clinics

    Other activities (i.e. camps)

     

    Funding:

     

     

    Making magic!

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    Guidelines

     

     

    Family members

    Mom & Dad

    Siblings

                Siblings are important to include

    Extended family

     

     

    Related groups

                Note – when a significant number of the child’s friends & families come from a common place (i.e. their school, hospital floor, etc), it may be beneficial to the performance to ensure that that organization is included somehow.  For example, you may dedicate the performance to the group, and of course the original composition is dedicated to the individual child.

     

     

    Group compositions

                There are cases, where it is appropriate to dedicate the performance to a group of children.  This may be the case if

     

    Spirit

    Compositions should generally be ‘happy’, uplifiting etc. 

     

    Even in cases of very sad (death, attempted suicide), life of a child is a happy …  Can’t think of an instance where you’d want a morbid sad piece (unless it tranforms…)

     

     

     

    Contracts

     

    Child

     

    Children (groups)

     

    Composer

     

    Performer

     

    Venue checklist

     

     

     

     

     

    Guidelines

     

     

    Family members

    Mom & Dad

    Siblings

                Siblings are important to include

    Extended family

     

     

    Related groups

                Note – when a significant number of the child’s friends & families come from a common place (i.e. their school, hospital floor, etc), it may be beneficial to the performance to ensure that that organization is included somehow.  For example, you may dedicate the performance to the group, and of course the original composition is dedicated to the individual child.

     

     

    Group compositions

                There are cases, where it is appropriate to dedicate the performance to a group of children.  This may be the case if

     

    Spirit

    Compositions should generally be ‘happy’, uplifiting etc. 

     

    Even in cases of very sad (death, attempted suicide), life of a child is a happy …  Can’t think of an instance where you’d want a morbid sad piece (unless it tranforms…)

    Document summary

    This document is for CTM production coordinators and their teams.  It should be used as a guide to a production.  Nothing is set in stone, and part of our ethos is ‘do what’s right’.  So, if it’s not covered, or is something different – if it’s right – do it.  If you want an opinion or outside input – feel free to message us at CTM HQ.

     

     

    Note from Chase the Music founder:

     

    Welcome!

     

    You’re working on producing a piece of music, for a special child, or maybe a group of great kids. This is the beginning of something truly meaningful.

     

    We want you to have a great experience as you work with Chase the Music. We hope this document gives you some ideas on how to make the best of your efforts.

     

    Have fun.

     

    Get to know the child / children. They’re great people, and really fun to spend time with. Talk with them. Hear their stories. Cry with their parents, but laugh with the kids.

     

    Sometimes it’s difficult.  People cry. That’s ok. It’s a good cry.

     

    Let them know how much you care.

     

    Play with all your heart.

     

    Hugs are great.

     

    If you are looking for more information, help, or just have questions – see the website

     

    Unless otherwise agreed to, music will be licensed to Chase the Music.  You, or your group leader will have the licensing agreements.

     

    Share the music, share the story.

     

    Music with feeling, music for healing.

     

    And after this event, continue to forever “Chase the Music”!

     

    <Signature>

     

     

    Quick-Start:

    So, quickly – let’s produce a Chase the Music event.

     

    These are the main components, and they can be selected in any order:

    Child

    Composer

    Performer / performing group

    Once you have the first component identified

     

     

     

    Details!

    Flowers

    Engage others – esp if in similar condition (so song for individual / perf dedicated for all)

     

    Your responsibility is to deliver to the child a quality Chase the Music experience.  This guide is merely a set of suggestions on how to best do that. 

     

    At all times, interest in the child is paramount.  Comfort, safety, privacy, enjoyment, pride, sharing are all things to be considered.

     

    Your are responsible for bringing together a number of pieces to deliver your Chase the Music gift. 

    ·       The child

    ·       Family

    ·       Extended family

    ·       Close friends

    ·       Extended friends

    ·       Associated people (teachers, nurses, doctors, coaches, aids etc) – both past and present

    ·       Composer / Songwriter

    ·       Musicians

    ·       Potentially management and friends of musicians / composer

    ·       Venue

    ·       Marketing

    ·       Promotion

    ·       Pre-production assistance

    ·       Post-production assistance

    ·       Reporting

    ·       Thank Yous

    ·       Financials

     

    This document is intended to help you work through the details, for a beautiful gift.  If at any time you have questions, reach out to the Coordinators support group. (???Ambassadoraid@chase.ngo)

     

     

     

    Production Summary:

     

    A Chase the Music production is an event to provide an original piece of music to a child battling a critical condition. The song is written just for the child and is meant to be a truly meaningful gift.

     

    There are 6 main components to any Chase the Music production:

     

    ·      The child (or in some cases children)

    ·      The songwriter / composer

    ·      The performer(s)

    ·      The song

    ·      The venue

    ·      The performance

     

    The Child:

    The child is someone battling a critical condition. A critical condition can be anything from a severe disease, cancer, birth defect, major injury, or major crisis. There are no ‘official guidelines’ on the age of a child – from birth to age 21 is a rough guide.

     

    The songwriter / composer

    This can be anyone with heart and talent. See the songwriters / composers guide. (*** also in process – though it’s pretty simple).

     

    The performer(s)

    Again, there are no rules. This can be a soloist (as is often the case for singer/songwriters)

     

    The Song

    The Chase the Music song is written specifically for and about the child(ren) of the event. It is important for the songwriter to get to know the child – to be able to write a song with real meaning and heart for the child.

     

    The Venue

     

    The performance

    There are two main types of performances.

    ·      A Chase the Music event, where all of the songs are selected for the child, and the one original piece is performed. It is really all focused on the child (sometimes a group of children in a similar situation).

    ·      An existing event by the performing group. In this case the performing group is making the Chase the Music song a part of an already scheduled and managed production.

     

    Details matter!

               

    FAQ

     

     

     

    What if…

    The child can’t make it?

                In general the show must

     

    Where to call for help

    Call or email Clark Hodge – 303.859.3321, or clark@chasethemusic.org with any questions. In time, will also have on-line forums and chat capabilities.

    The Chase the Music Brand

    <Notes here on usage of logos etc.>


     

    Contacts Table

     

    Name/Role

    Email

    Phone

    Addr

    Notes

     

    /Child

     

     

     

     

     

     

    /Event Owner & Coordinator

     

     

     

     

     

    Clark Hodge

    /Chase the Music – sponsor

     

    clark@chasethemusic.org

    303.859.3321 C

    303.823.6170 H

    2071 Rowell Dr.

    Lyons, CO 80540

     

     

    /Parent – Dad

     

     

     

     

     

     

    /Parent – Mom

     

     

     

     

     

     

    /Composer

     

     

     

     

     

     

    /Performing Group – Lead

     

     

     

     

     

    Theresa Tan

    /Referrer / nominator

     

     

     

     

     

     

    /Venue Contact

     

     

     

     

     

     

    /Conductor

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    Working with the family

     

    In general – we just say to be respectful and sensitive. We don’t want to be an added stressor to the family, we just want to give them a wonderful gift. ity to issues

     

    Sensitivity to release of private information – see legal release form.

     

    In general, we ask for the ability to release and use the following information about the child / family:

    First name of the child

    City/State

    Affliction, and status

    Rough information of treatment plan

    Activities summary of child (in school, likes to play soccer, likes to read…)

    Story of the child (how long have they had affliction, what changes has it made to their lives…)

    Photos of the child

     

    There is a legal release (separate document) for the childs parents / guardian to sign.

     

     

    Working with the composers / musicians

     

     

    Planning the Event

     

    Areas of interest:

     

     

     

     

     

     

     

     

     

     

    The Venue / Facility

    Hear are the things to consider:

     

    ·      Seating capacity

    ·      Sound system description

    ·      Light system description

    ·      Costs

    ·      Contracts

    ·      Promotion 

     

     

     

    The Event

     

    Date / time

     

    Venue

     

    Other music (House music before and after event)

     

    Other musicians

     

    Description

     

    Programs

     

    Promotion

                Promotion varies depending on the event. It can be absolutely nothing, as in the case where it’s a private event, with limited attendees. It may be supplemental – when it’s a performer produced event. Or it may be a significant effort, in a Chase the Music produced event in a venue with significant amounts of seating.

     

    Ticketing

                Generally for a Chase the Music produced event. For a performer produced event – they are in charge and responsible for ticketing. Chase the Music only asks that an adequate number of tickets for the family, and a group of friends, be provided without charge – so that the event is not a burden

    Event Owner

     

     

     

     

     

     

     

     

     

    Other information

     

     

    What if something bad happens?

    911

    Think

     

    Examples, with creative solutions

    Composer falls through

     

    Child gets sick

     

    xxx

     

    Thank yous

    Musicians

    Composers

     

    be creative – ie. pictures – framed with the kid

    Email right away

    Handwritten soon thereafter

     

     

    Children

                Selection

                            What’s a child?  Ages 0-21? 

    Could a

                Meetings b4

     

    Events

    1) An event dedicated to just the child.  Here all of the music is selected, arranged and performed for the child.  One original song is to be written specifically for the child.  Example of this was the performances w/ BCP – Chito / Kati.

    2) An event where the child’s song is part of a larger event.  Other songs are performed, but not related to the Chase the Music composition, nor the child.  Examples of this are Thomas, Lauren.

     

     

               

    Performers

                Selection

    Composers

                Selection

    Venue

     

    Promotion

     

    Thank yous

     

    Recording

                Audio

                Video

     

    Funding

     

    Expenses

     

    Licensing

     

    Forms

                Child release

                Composers license??

                Performers license??

     

    Coordinator/AMBASSADOR??? = is that a better name? (global search replace)

     

     

     

    Project

    Introduce composer to child(ren) if appropriate/possible. 

     

    Child / family / nominators interviews.

     

    Take notes

    Take video if possible, or a sound recording

    Anything you can do, to get to know the child, situation, family, that can be passed onto the composer and musicians.  The musical talent wants to KNOW this child!  They want to really feel the energy that is the child.  The more you do here, the better the composition and performance will be.

    Pictures are great.

     

    Stories of adventures, favorite stuffed animals, favorite colors etc

     

     

     

    Sample interview questions.

     

    * How old is the child?

    Birthday

    Address

    Mom’s name

    Dad’s name

    Brothers and sisters

    Key close relatives

    School

     

    History of the affliction – what’s the story.  (This is good to have a parent write and email.  They can add detail that becomes interesting.

    Favorite book

    Favorite movie

    Favorite story

    Favorite memory

    Favorite sport

    Favorite team

     

     

     

     

     

     

    Composer

     

    Artists

     

    Promotions

     

    Venue

    Seating

    Handicap accessibility

     

     

     

    Legal

     

    Invitations

     

    Performance

    A song as part of a larger performance

    A dedication as part of a larger performance

    A performance dedicated to the child with a song written for the child

     

    Snacks

     

     

     

    Major event roles (Note this was from another non-;Chase the Music – just as an example of a huge event)

    Position

    Last

    First

    Need

    Ambassador PM Shift Out at 4:30

     

     

     

    Security

     

     

     

    Security

     

     

     

    Photography LEAD

     

     

     

    VIP Registration AM Shift

     

     

     

    Registration AM Shift

     

     

     

    Exhibits

     

     

     

    Tech Camera #4

     

     

     

    Registration AM Shift

     

     

     

    PPP Driver

     

     

     

    PA Runner

     

     

     

    Tech PA Runner #1

     

     

     

    Tech PA Runner #2

     

     

     

    Green Room PM Shift

     

     

     

    Photography

     

     

     

    Usher AM

     

     

     

    Media Runner #1

     

     

     

    Usher AM

     

     

     

    Tech/Stage Hand #1

     

     

     

    Registration AM Shift

     

     

     

    7:00:00 AM – CM VM Rummer

     

     

     

    Registration AM Shift

     

     

     

    Registration AM Shift

     

     

     

    Photographer – Red Carpet pictures

     

     

     

    Livestream Director

     

     

     

    Volunteer Registration

     

     

     

    Tech Crew

     

     

     

    Stage Manager

     

     

     

    Assist With Car Demos @ 11:30 – Get with Annie

     

     

     

    Assist With Car Demos @ 11:30

     

     

     

    Can help virtually prior to the event

     

     

     

    Ticket Checker

     

     

     

    Ambassador

     

     

     

    Exhibits

     

     

    Phone

    Social Media

     

     

     

    Tech Crew with Ben – Screen Set-up

     

     

     

    Photography

     

     

    Phone/Email

    Green Room Am – Set-Up Also

     

     

     

    Photography

     

     

     

    Social Media

     

     

     

    Exhibit Monitor

     

     

     

    VIP Registration PM Shift

     

     

     

    Usher

     

     

     

     

    COMMITTEE

       

    Speakers/Program Committee – TEDTalk Videos

     

     

    Phone/Email

    Travel/Accomodations

     

     

     

    Technical Director

     

     

     

    Curator/Event Production

     

     

     

    Volunteer Coordinator/Post-Event Surveys

     

     

     

    Exhibitors

     

     

     

    Caterer

     

     

    Phone

    Marketing Chair

     

     

    Phone/Email

    Program Marketing

     

     

     

    Speaker Coach and Mentor/Continuity

     

     

     

    Social Media

     

     

     

    Partnership Team

     

     

    Phone/Email

    Creative Director Marketing Team

    Metcalf

    John

     

    Curator

     

     

     

    Floater

     

     

     

    Creative Team

     

     

     

    Tech Producer

     

     

     

    Partnership Team

     

     

     

    Guerilla Marketing

     

     

     

    Website Designer/Master

     

     

     

    Speaker Coach and Mentor

     

     

     

    Backstage Coordinator(s)

     

     

     

    Ambassador/Usher Coordinator

     

     

     

    Media and Public Relations

       

     

     

    Minor event roles

     

     

     

     

     

    Legal – contracts etc.

    Child Family release

    Musicians release

    Venue checklist

    The Chase the Music Brand

     

     

     

     

     

    Scripts:

     

     

     

     

    Starting with the singer/songwriter…

    1st interview with a singer/songwriter.

     

    Provide history/mission of the org

    Make sure they are aware of the website

    How do you describe your music?

    Do you want to play on your own, or with a group?

    Are you comfortable playing at a hospital?

    Are you aware of any children – which you’d like to write / perform for?

    Family / Friends / Co-workers /

    (For Steve – any of your students / followers?)

     

    Note to the artist – that a link of some type is good.  Someone that is close, or is close to someone close helps build the emotional ties.

     

    Is there a performance space that you’d like to play at?

     

    Is there an event that you’d like to attach to?

     

    Scheduling – how far out would you like to schedule this?

     

    Any preferences for child age / affliction /

     

    Folky guitar

     

    What is best contact info for you?  Any preferences?

    Ph

    Email

    Txt

    Physical addr

     

     

     

     

     

    Where to find children:

    Local hospitals

    Note – you can’t ask for kids, but you can ask if they’ll introduce you, provide your info, to the families.

    Where to find musicians:

    Bars

    Craigs List

    Local schools (JHS, HS, Colleges)

    Dance Schools

    Local community orchestra

    Local music stores

    Local ‘rags’ (newspapers)

     

    Where to find a venue:

    Local schools

    Bars

    Auditoriums

    Outdoor parks

    Homes

    Hospitals

    Clinics

    Other activities (i.e. camps)

     

    Funding:

     

     

    Making magic!

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    Guidelines

     

     

    Family members

    Mom & Dad

    Siblings

                Siblings are important to include

    Extended family

     

     

    Related groups

                Note – when a significant number of the child’s friends & families come from a common place (i.e. their school, hospital floor, etc), it may be beneficial to the performance to ensure that that organization is included somehow.  For example, you may dedicate the performance to the group, and of course the original composition is dedicated to the individual child.

     

     

    Group compositions

                There are cases, where it is appropriate to dedicate the performance to a group of children.  This may be the case if

     

    Spirit

    Compositions should generally be ‘happy’, uplifiting etc. 

     

    Even in cases of very sad (death, attempted suicide), life of a child is a happy …  Can’t think of an instance where you’d want a morbid sad piece (unless it tranforms…)

     

     

     

    Contracts

     

    Child

     

    Children (groups)

     

    Composer

     

    Performer

     

    Venue checklist

     

     

     

     

     

    Guidelines

     

     

    Family members

    Mom & Dad

    Siblings

                Siblings are important to include

    Extended family

     

     

    Related groups

                Note – when a significant number of the child’s friends & families come from a common place (i.e. their school, hospital floor, etc), it may be beneficial to the performance to ensure that that organization is included somehow.  For example, you may dedicate the performance to the group, and of course the original composition is dedicated to the individual child.

     

     

    Group compositions

                There are cases, where it is appropriate to dedicate the performance to a group of children.  This may be the case if

     

    Spirit

    Compositions should generally be ‘happy’, uplifiting etc. 

     

    Even in cases of very sad (death, attempted suicide), life of a child is a happy …  Can’t think of an instance where you’d want a morbid sad piece (unless it tranforms…)

    Creating a magical/memorable Chase the Music event.

    Welcome to the world of creating Chase the Music events. You’re one special person. Together we’ll deliver Hope, Strength, Love and Joy to some truly wonderful children.

    Why are we doing this?

    Chase the Music knows that creating a musical gift for a child can be incredibly powerful.

    How do I get started?

    Chase the Music knows that creating a musical gift for a child can be incredibly powerful.

    our teaching team

    Stella Lindley

    ui/ux web master

    A strict teacher that has been teaching since the age of 16. Stella won’t give you any slack, so you will have to do the very best work you’ve done in your life.

    Donald Martin

    Computer Science

    Donald has a PHD in both Computer Science and Design. His beginner course is a must see for any aspiring web professional who want to learn from the best.

    Gaby Williams

    AI Expert

    If there’s someone who can explain anything, Gaby is the one. She teaches you not just how to do something, but why to do it this way and not the other.

    Where do I start?

    We know about your hectic schedule. We also know the only way you truly understand a subject is by practicing it in a real environment. This is why we’ve set a playground area that’s full of hours of exercises, questions and challenges. It even has a gaming section. 

    The best campus facilities

    In addition to our online classroom, we also offer an option to take part in a live classroom. It takes place in our vast campus located in Westfield, London. Here you’ll be able to use the most up-to-date facilities and computer equipment.

    Learn from the very best

    Join our course and start building the most wanted career available today. We make sure every class is easily understood, and that all students reach the same level of expertise needed for today’s hi-tech industry.

    Working hours

    Monday- Thursday:8:00-18:30 Hrs
    (Phone until 17:30 Hrs)
    Friday - 8:00-14:00

    We are here

    Westfield London 2039-2041 Westfield
    Phone:+44 20 8834 4688
    Fax:+44 20 8859 6598
    Email: info@collage.com

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